This position wears multiple hats in a Private family office. Some days you might have your Executive Assistant hat on while other days you will be assisting management with HR duties and running reports. You will also assist accounting and handle corporate calendar. The bullet points below are time filler duties. This role has the opportunity for growth into other departments.
Duties:
- Meeting Coordination: Schedule and keep track of meetings and interviews. Prepare conference rooms, welcome guests, and provide hospitality.
- Mail Management: Handle incoming and outgoing mail and packages. Scan important documents and coordinate with external mail services as needed.
- Personal Touch: Keep track of birthdays and organize small celebrations. Contribute to creating a welcoming office atmosphere.
- Office Upkeep: Ensure cleanliness and readiness of conference rooms, break rooms, and workstations. Manage inventory of office and cleaning supplies. Coordinate with IT for printer maintenance.
- Proficient in Microsoft Office- Strong Outlook and Excel skills